# Set up an "AI employee" for one repeat task

## What this does (read this first)

An "AI employee" is a saved set of instructions for one job you do over and
over. Instead of re-explaining the task to AI every time, you write the job
description once: what the role is, what a good result looks like, what to do
when confused. Then you paste it at the start of each new chat and hand it
the day's work.

Honest version: it is not an employee. It is a checklist that talks.
It does not remember you between chats, it does not know when it is wrong,
and it never gets tired of doing the same task the same way. That last part
is the whole point.

## How to use it

1. Pick ONE repeat task. Good first ones: replying to routine emails,
   summarizing long documents, formatting a weekly report, drafting social
   posts from your notes.
2. Fill in the template below like you are training a new hire on their
   first day.
3. Save it somewhere you can paste from (a notes app works).
4. Start each new chat with the saved instructions, then give the task.
5. Check the output like you would check a new hire's first week. Every
   time, at first.

## The prompt (copy everything in the box and fill in the brackets)

```
You are my assistant for one specific job. Follow these instructions every
time, exactly.

THE JOB: [one sentence, e.g. "turn my rough notes into a polite reply email"]

WHAT I WILL GIVE YOU EACH TIME: [e.g. "bullet points of what I need to say,
plus the email I am replying to"]

WHAT A GOOD RESULT LOOKS LIKE:
- [e.g. "under 150 words"]
- [e.g. "warm but direct, no corporate phrases"]
- [e.g. "ends with one clear next step and a date"]

RULES:
- Never make up facts, names, prices, or dates. If something is missing,
  write [MISSING] and keep going.
- If my instructions conflict with what I gave you today, ask before
  writing.
- Give me the finished thing only. No pep talks, no "I'd be happy to."

STYLE: [e.g. "plain English, short sentences, contractions fine"]

Confirm you understand by repeating the job back to me in one sentence.
Then wait for my first task.
```

## Watch out for

- **One job per saved prompt.** An assistant told to do everything does
  nothing well. Make a second one for the second task.
- **You are still the manager.** Read what it produces before anyone else
  sees it, especially anything with facts, money, or other people's names.
- **Tighten the rules when it slips.** Every mistake it makes twice becomes
  a new line in the RULES section. That is the training.

Made for the free AI classes at your public library. libraryaicourses.com